Bid Management Specialist

Khaoticen, founded in 2008, is a Serbia-based IT company that has grown into a global provider of comprehensive information and communication technology services and solutions. We serve a wide range of sectors, including tech, finance, telecommunications, energy, heavy industry and the public sector, focusing on cost-effective strategies that help clients thrive in a competitive digital landscape.

Our leadership team comprises highly experienced business leaders, entrepreneurs, and security experts with decades of experience in creating cutting-edge IT solutions, combining strong commercial acumen with expert knowledge and skill. Our technical staff possesses immeasurable hands-on experience while continuously upgrading and mastering new trends. Our domain expertise and end-to-end capabilities enable seamless solutions for complex tech challenges and drive digital transformation across industries.

When it comes to hiring, we commit to culture first. We turn up each day because we care about what we do, and believe an enjoyable, creative workplace with like-minded people is the secret to high-quality output. Experience the support of an enthusiastic team, a friendly social environment, managers who listen, professional development resources, and a people-first workplace culture.

Main Duties and Responsibilities

• Independently preparing commercial proposals and public tenders as part of a bid team
• Preparing, reviewing, and formatting final bid documentation in accordance with tender and client requirements
• Independently coordinating the collection and alignment of documentation between internal teams and external partners
• Managing own bid tasks and deadlines with minimal supervision
• Analyzing tender documentation, eligibility requirements, and evaluation criteria
• Cooperating with vendors, distributors, and suppliers to ensure optimal technical and commercial conditions
• Contributing to the continuous improvement of internal procedures and standards within the bid and tender process

Specialized Knowledge and Skills

• Understanding of sales and procurement processes within the IT industry
• Advanced proficiency in MS Office tools, with a strong focus on Excel and Word
• Excellent command of the English language, both written and spoken

Professional Experience and Competencies

• Minimum of two years of experience in tender preparation, bid administration, or project management, with a strong understanding of public procurement and tender procedures, is required
• Experience in import/export operations and familiarity with customs procedures is an advantage
• High attention to detail and ability to work effectively under tight deadlines
• Strong organizational and communication skills