Job Description:
Our growing company is seeking to hire a project coordinator who will be in charge of assisting our project managers in organizing our ongoing projects. This task involves preparing comprehensive action plans, including resources, timeframes and budgets for projects, monitoring project plans, schedules, work hours and organizing and participating in stakeholder meetings, ensuring that project deadlines are met in a timely manner. To be successful as a project coordinator, you will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines. Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and meet high quality standards. A bachelor's degree in a related field of study and at least three (3) years of relevant experience is required for consideration.
Project Coordinator Responsibilities:
- Maintain and monitor project plans, project schedules, work hours, budgets and expenditures.
- Break projects into doable actions and set timeframes.
- Liaise with clients to identify and define requirements, scope and objectives.
- Organize, attend and participate in stakeholder meetings.
- Document and follow up on important actions and decisions from meetings.
- Prepare necessary presentation materials for meetings.
- Ensure that clients’ needs are met and as the project evolves, project deadlines are met.
- Determine project changes.
- Provide administrative support as needed.
- Undertake project tasks as required.
- Develop project strategies and work with the Project Manager to eliminate blockers.
- Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
- Assess project risks and issues and provide solutions where applicable.
- Ensure stakeholder views are managed towards the best solution.
- Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
- Create a project management calendar for fulfilling each goal and objective.
Project Coordinator Requirements & Skills:
- Proven work experience as a Project Coordinator or similar role.
- Experience in project management, from conception to delivery.
- Exceptional verbal, written and presentation skills.
- Ability to work effectively both independently and as part of a team.
- Ability to work on tight deadlines.
- Ability to create and maintain comprehensive project documentation, schedules, step-by-step action plans and reports.
- Solid organizational skills, including multitasking and time-management.
- Strong client-facing and teamwork skills.
- Familiarity with risk management and quality assurance control.
- Strong working knowledge of Microsoft Project.
- Hands-on experience with project management tools (e.g. Jira, Azure DevOps, Miro etc.).
- BSc in Business Administration or related field.
- PMP certification is a plus.
