Executive Assistant

Cyrillic Software is a US based IT Consulting company offering positions in Serbia and in the US for quality, motivated individuals interested in working on a talented team with quality industry leading clients.

This is a work from home and remote position, but the candidate will also be required to come to the office, and this may change over time, as dictated by leadership / management.

Cyrillic Software is looking for someone to fill the role of an executive assistant, which would include the following duties and require the following skills:

• Experience using AI Tools like Chat GPT, Co Pilot, Claude, and others for various different tasks
• Experience with drafting or writing up emails, contracts, memos, and all various types of written communication
• Being very proficient at computer office use, being able to type quickly, write well and speak well in English
• Understand how to arrange travel, accommodations, and other reservations in person or online
• Fulfill needs around purchasing goods or researching prices for products both in person as well as online
• Screen phone calls and communicate with people on the behalf of management in both Serbian and English
• Make appointments, perform research, and present findings in professional and well written format
• Produce emails, memos, documents, and in some cases legal contracts
• Meet with clients over the phone or in person
• Recruit and talk with existing or potential employees
• Carry out all administrative duties of the job, which may include going to other places of business to perform payments, file papers, etc.
• Acting as an Office Manager, deal with administrative paperwork, both inside and outside the office
• Run personal errands as needed both online and in person for executive leadership

As a secondary set of skills, this person would also need to fulfill the role of recruiting assistant with the following skills:

• Leverage AI tools to optimize HR and Recruiting processes
• Use Linked In to source and contact viable candidates for job postings
• Contact candidates via email/phone and have initial interviews or conversations with candidates
• Call and screen candidates that have applied to jobs
• Interview candidates for jobs/positions
• Update our candidate database with information from recruiting efforts
• Work on creating/updating and maintaining Job Descriptions and Candidate Data
• This person would also be involved in digital marketing efforts which would include:
• Using social media and online blogs to create content for digital marketing
• Doing research for digital marketing strategy
• Execute a digital marketing strategy as defined by executive leadership
• In some cases, the candidate will also be asked to perform sales duties both cold calling and following up with existing clients

The ideal candidate has experience in any of the following disciplines:

• Legal industry as a lawyer or assistant in a legal office
• HR experience and HR Recruiting experience
• Executive Assistant or Personal assistant experience
• Sale/Marketing or promoting experience